Staffing
View shifts, clock-ins, and callouts to check who’s working at each pool. Staff can submit coverage requests, and managers can review those requests and record approvals in Poolean.
The daily challenge
Information is scattered across paper, texts, and calls.
Water readings are on clipboards, repairs are in group texts, and access details need another call. Checking who’s on site adds more work for supervisors.
Poolean keeps these records together for each pool. Your team records readings, photos, visits, and repairs from a phone. Supervisors can check pool status and attendance before visiting, then share a log from the same records.
Poolean in numbers
- Pools managed
- 120+
- Water tests recorded
- 8k+
- Teams connected
- 40+
Features
Manage daily pool work in one place.
Water and safety
Record water readings, test photos, and patron counts, then review flagged results with the original records. Track pool closures and the reopening steps your team has recorded.
Maintenance
Review scheduled work and repair orders, including what’s overdue or coming up at each pool. Track chemical and parts requests alongside records for season opening and winterization.
Supervision
Record site visits and review guard photos and safety concerns on each pool record. Keep staff evaluations and feedback on the guard’s record.
Team communication
Share announcements and check which staff have acknowledged them. Assign tasks and review their progress, including whether they’ve been acknowledged or completed, so managers can see what still needs attention.
Reporting
Review each pool’s history and build daily or monthly logs from staffing, readings, visits, closures, and reports. Print a log, save it as a PDF, or download a CSV.
Equipment and offline access
Open equipment records and work without a signal.
QR and NFC lookup
Scan a QR code or tap an NFC tag to open the equipment record. If the QR code is hard to scan, tap the NFC tag instead.
Equipment details on your phone
Equipment details, checklists, and history for your assigned pools are saved on your phone. Saved records refresh automatically when you’re connected, so you can use them without a signal.
Save work without a signal
Notes, readings, and photos stay on your phone with their original entry times. They upload automatically when your connection returns, with pending uploads clearly marked.
For the whole team
For guards, supervisors, and managers.
Each role has its own view of the same pool records.
Lifeguards
Clock in and view your shift’s tasks. Record water tests with photos, log skimmer checks, and enter patron counts from your phone.
Supervisors
Review flagged readings and guard photos, record site visits, and check attendance. Follow repairs and scheduled maintenance across the pools assigned to you.
Regional managers
Review staffing, closures, and open issues across the operation. Assign tasks to supervisors, check their progress, and export logs for operators or clients.
Get started
See how it fits your operation.
Walk through a day at the pool in a 15-minute demo, using sample records.
Help switching providers
Send us an export from your current system. We’ll review it with you and help import your pool, equipment, and maintenance records into Poolean.
We’ll confirm what can be transferred before you switch.
Book a demoLet’s talk about your pools.
Share your details and we’ll arrange a 15-minute demo.